What are the Positive Aspects of Spam Filtering Service for Business?

May 27, 2019 Walt Comments Off

Email scams are rising and there are no signs of stopping. According to  Radicati Research Group Inc. findings, email spam costs businesses more than $20.5 billion annually. One of the convenient solutions for protection against spam is using spam filtering service. Here are some positive aspects of using anti-spam solutions.

Blocks Junk Mail

Junk mail or unwanted emails come in large numbers and most are part of email scams. In the absence of an anti-spam solution, the majority of email spams will reach your employee’s inboxes. Junk mail is sent by automated mailing programs. Without effective filtering and canceling mechanisms, the volume of junk mail can rise to unmanageable levels.

There is a possibility the junk mail will clog employees’ inboxes leaving no space for legitimate emails that arrive from your customers, clients, and business partners. Anti-spam solutions use advanced technologies to identify and filter spam emails. The result is all junk mail is prevented from entering your company’s network and employees can only see legitimate emails in their inboxes.

Increases Productivity

Email clutter is one of the primary causes of inefficiency in the workplace. According to the Radicati report, employees receive around 124 emails per day and they spend around 23 minutes every day to check and reply emails.

Though email is an important communication tool, there are several other tasks that are equally important. If your company is not using spam filtering service, your employees would be receiving hundreds of spam email every day.

Reading subject lines of emails (spam) and deleting them would consume a large amount of time of employees that will hamper their productivity. With anti-spam solutions installed, spam never reaches your employee’s inbox and their time spent on checking and replying email is reduced. All this enhances the productivity of employees.

Protection from Phishing Scams

The improvement in technology has made phishing attacks more sophisticated. Their numbers are ever increasing as they are more profitable to perpetrators. According to Wombat’s 2018 State of the Phish survey, around 76% of organizations experienced phishing attacks of some kind in the year 2017.

 As per one of spam related statistics, the average cost of phishing attack for a mid-size company is around $1.6 million. These types of attacks can be deadly for businesses. Companies can protect their organization by using anti-spam solutions.

The anti-spam solutions have advanced email filters that are effective in filtering phishing emails. These solutions have several features like the blacklist, whitelist, attachment blocking, image blocking, and custom rules that are used to tag the emails before sending them to employee’s inbox. The anti-spam solutions are quite effective in stopping phishing emails on the track and protect your organization from phishing attacks.

Stops Viruses and Malware

Email communication is a common distribution channel used to spread viruses and infect PCs. The anti-spam solutions have advanced virus check tools that scan every attachment for viruses. Often hackers pose as security organizations and send files with malicious code inside it. The moment you open the file the code gets executed and the virus infects your system. Once inside your intranet, the virus replicates itself and spreads to other systems.

When you use anti-spam, any email with suspicious content is blocked at the gateway and prevented from entering your organization network. Anti-spam solutions also scan attachments and prevent any malware attached to the email system from entering your mail server.

Keeps Your Reputation Intact

Viruses can even go with your outgoing mails.  Imagine a situation where virus infested emails or spam sent from your network infect your customer’s computers. Such events can harm your company reputation.

When you use anti-spam solutions, the risk of spam entering your internal network is almost eliminated. This also reduces the probability of virus infested email or spam being accidentally forwarded from your company’s computer to consumer. Thus an anti-spam solution not only protects your organization from the dangers of spam but also helps in keeping its reputation intact.

 There is no doubt spam is a serious problem for businesses. However, with the right spam filtering service, removing spam is not difficult. Make sure you use right anti-spam solutions to protect your business so that your employees can work without issue.

Did we miss any important aspect of anti-spam solutions?